Recruitment Policies and Disclaimer

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Information for Students

Disclaimer

Use of Experience York is subject to the terms and conditions applicable to the York University website available at http://site.info.yorku.ca/privacy-legal/ ("the Terms"). Please exit the Site immediately if you do not accept or agree to the Terms.

York University's Career Centre neither screens employers nor endorses their employment opportunities, labour practices, products, or services. As data is subject to change at the discretion of each employer, information has not been verified and York University cannot be held responsible for any inconsistencies or errors. York University does not warrant the legitimacy of any of the information in the posting, including the company and the position itself. It is the responsibility of each applicant to review and research each employment opportunity prior to applying.

It is not the role of the Career Centre to monitor the recruiting or operational practices of companies; however, the Career Centre will investigate any situation upon receipt of a student complaint regarding specific recruitment practices or treatment of students and refer the matter accordingly. If you encounter any problems or concerns with employers/job opportunities, please consult the Career Centre.

Whether you apply for jobs you learned about through the Career Centre's online job posting system, or through other job postings you may have learned about through Career Centre activities such as recruitment sessions, career and employment fairs, panel discussions and/or workshops, it is YOUR responsibility, and it is in your best interest, to verify the terms and conditions of employment with the employer. To learn more about your rights and responsibilities as an applicant and an employee visit:

Non-Endorsement Statement

The Career Centre maintains an open employer recruitment practice that aligns with current, acceptable national and provincial career centre and Canadian Association of Career Educators and Employers (CACEE) practices. Through these practices, employers and organizations who are legally allowed to operate in Canada and comply with all relevant federal and provincial employment legislation may participate in recruitment events and services at York University, including but not limited to full-time, part-time, summer and internship job postings, interviewing facilities, recruitment sessions, career fairs, online tools, and use of other designated University venues and services. The fact that the York University Career Centre permits an employer or organization to participate in such events and services does not constitute endorsement of that employer or organization.

Employers with Entrepreneurial/Franchise Opportunities

Some employers and franchise managers wish to publicize entrepreneurial opportunities to York students. These kinds of opportunities usually involve one or more of the following characteristics:

  • Offer no salary but, instead, offer students the opportunity to run their own businesses or franchises
  • Offer compensation that is based mostly on commission rather than a salary
  • Require the payment of “up front” fees for training and/or materials to enable the student to start up his/her own business
  • Charge the students penalties or fees for services if the franchisee decides to leave the program

Many students run successful businesses through these opportunities, but there are those who incur unexpected liabilities and find themselves in debt. It is YOUR responsibility, and it is in your best interest, to research the organization, as well as to verify the terms and conditions of employment with the employer.

International Opportunities

Please make sure to review the Government of Canada's Travel Advice and Advisories website if you are a student who is planning to accept an offer abroad. It is YOUR responsibility and it is in your best interest, to research the organization and the country of employment as well as to verify the terms and conditions of employment with the employer.

Third Party Recruiters

Third party recruiters are defined as agencies, organizations, or individuals recruiting candidates for temporary, part-time, or full-time employment on behalf of others and not for their own needs. Employers who hire on behalf of privately owned schools, for teaching positions abroad, are considered third-party recruiters. In some case, third party recruiters charge students a fee for processing their applications. Here are some questions to consider if you are dealing with a third-party recruiter. The Canadian Association of Career Educators and Employers (CACEE) provides guidelines for third-party recruiters to best meet the needs of students, employers and career educators.

Unpaid Internships

The Career Centre maintains an open employer recruitment practice that aligns with current, acceptable national and provincial career centre practices, the Ontario Ministry of Labour's Employment Standards Act and the Canadian Association of Career Educators and Employers (CACEE) position on unpaid internships.

If you are performing work as an unpaid intern and are unsure of whether or not you are excluded from the Ontario Ministry of Labour's Employment Standards Act, please call the Employment Standards Information Centre toll-free at 1-800-531-5551 for further information.

Information for Employers

Employer Statement of Understanding

Your organizations request for employer services at York University, including but not limited to recruitment or information sessions, job postings, interview facilities, and career fairs, confirms your willingness to comply with this policy.

General Guidelines

The York University Career Centre adheres to the Guidelines for Ethical Recruitment published by Canadian Association of Career Educators and Employers (CACEE). This guideline outlines the best practices in campus recruitment as well as the expectations and responsibilities for all parties. It is highly recommended that organizations abide by the Guidelines for Ethical Recruitment and the definition of internships as outlined in CACEE's position on unpaid internships.

Employers must adhere to all federal and provincial legislation pertaining to recruitment and other activities that may affect students and graduates of York University. Organizations requesting employer services from York University Career Centre shall be equal opportunity employers in accordance with all applicable provincial and federal laws.

Non-Endorsement Statement

The Career Centre maintains an open employer recruitment practice that aligns with current, acceptable national and provincial career centres and Canadian Association of Career Educators and Employers (CACEE) practices. Through these practices, employers and organizations who are legally allowed to operate in Canada and comply with all relevant federal and provincial employment legislation may participate in recruitment events and services at York University, including but not limited to full-time, part-time, summer and internship job postings, interviewing facilities, recruitment sessions, career fairs, online tools, and use of other designated University venues and services. The fact that the York University Career Centre permits an employer or organization to participate in such events and services does not constitute endorsement of that employer or organization.

Hyperlinks from the Career Centre's website are provided only as a convenience and if you decide to visit any external linked site, you will leave the University's website. Hyperlinks do not imply that the University sponsors, endorses or is associated with the linked site or that any linked site is authorized to use the name and/or logo of the University. The University is not responsible for the contents of any such linked sites and any other site not under the control of the University.

The York University Career Centre reserves the right to ban or suspend an employer from participating in any of its events and/or services based on student complaints, behavior or actions by the employer contrary to the employer guidelines, and for any reason deemed necessary by York University Career Centre staff. It is not the role of the York University Career Centre to monitor the recruiting practices of employers; however, if there is a complaint regarding an organization's recruiting practices, the Career Centre will investigate.

Third Party Recruiters

Third party recruiters are defined as agencies, organizations, or individuals recruiting candidates for temporary, part-time, or full-time employment on behalf of others and not for their own needs. Placement agencies and employers who hire on behalf of privately owned schools, for teaching positions abroad, are considered third-party recruiters. In some case, third party recruiters charge students a fee for processing their applications. The Canadian Association of Career Educators and Employers (CACEE) provides guidelines for third-party recruiters to best meet the needs of students, employers and career educators.

The York University Career Centre requires third-party recruiters (agencies, organizations or individuals recruiting candidates for employment opportunities with other organizations) to identify their employer clients, so as to determine that the position listed is an actual opportunity and that it does not duplicate a position already listed with the Career Centre.

Employers That Charge a Fee

York University Career Centre requires any employers which charge a fee for their services (including training, police checks, start-up costs, application fees, membership fees etc.) to disclose their fees and clearly state them on any registrations (online system, event registrations, and recruitment session requests), as well as on any job postings.

Employer Registrations and Job Postings
(Experience York )

The Career Centre reserves the right to screen all employer registrations and/or job posting submissions, and the right to decline posting employment opportunities.

Job postings must be complete with a job title, job description and job requirements. If insufficient information is provided, an employer registration and/or job posting may be declined. Additionally, all employers registered on Experience York  must have a valid email address and telephone number.

Job postings submitted through the online system must be clearly marked as volunteer if they are unpaid positions, this includes unpaid internships.

Job postings of an inappropriate manner, including postings which have profane language, involve nudity, etc. will not be posted.

Opportunities in which students are asked to be subjects of research studies will not be posted.

Organizations are asked to refrain from having the job posting deadline/end date no more than one year from the posting date. If your organization is constantly recruiting for the same position, you will be able to repost your position. This will ensure that your job posting does not become stale. If your organization is looking for additional ways to recruit candidates, please consider attending one of our career fairs as an alternative option.

Career Fairs, Volunteers Fairs and Educator Expos Participation

Booth location at these events must not impede or interfere with the booth space of other exhibitors at the fair. This includes any promotional activity such as handing out materials, the playing of music, and the setup of displays. Booth location is decided by the Career Centre and is non-negotiable.

Exhibitors are expected to arrive before the scheduled start time of the event and to remain at the event until the scheduled end time.

Exhibitors are requested to have no more than 4 representatives at their booth during the event at any one time. Additional charges apply if an organization is requesting additional representative vouchers which cover refreshments and parking.

The York University Career Centre only permits one office or unit of an employer to participate per Career Fair. Determination of who will be permitted to attend an event will be done on a first come, first serve basis.

Recruitment and Information Sessions

All recruitment sessions are to be requested online, through Experience York.

All educator information session requests are to be submitted through the online form located on the Career Centre's website.

Employers and educators are expected to arrive before the scheduled start of their session.

Employers and educators are responsible for ordering their own catering. Catering must be ordered through the campus caterer, Aramark.

Requests for the use of audio visual equipment must be made at least three business days ahead of time and not on the day of the event.

Employers and educators must be prepared to exit the room in which their event is scheduled, by the agreed upon ending time of the event.

Collection of Personal Information from Students and Employers:

Privacy: Personal information in connection with forms is collected under the authority of The York University Act, 1965 and will be used for educational, administrative and statistical purposes. If you have any questions about the collection, use and disclosure of personal information by York University, please contact: career@yorku.ca